Nascot Wood Rangers FC Constitution

NASCOT WOOD RANGERS FOOTBALL CLUB CONSTITUTION

& Governing Rules / APRIL 2004

 

 

1. Name

 

The club shall be called Nascot Wood Rangers Football Club (the Club).

 

2. Objects

 

The objects of the Club shall be to arrange association football matches and social activities for its members.

 

The detailed aims and objectives of the Club are:-

a.       To develop and encourage football skills, enjoyment and sporting behaviour at youth level for boys and girls. The Club actively promotes Sportsmanship and the enjoyment of Football by all the parties involved in the game. The Club has a strong reputation within the local community for these issues.

b.       To provide opportunities for regular and controlled football at youth level for boys and girls and to provide the opportunity to them progress to senior football.

c.       To raise funds, to provide facilities, equipment and activities for the Club.

d.       In promoting teamwork and co-operation, the Club seeks to develop valuable life skills. The Club recognises that there is more to the game than simply winning. It places emphasis on sportsmanship, fair play, participation and maximising each individual and each team's potential.

 

e.       The Club operates a zero tolerance policy with regard to race and sex.

 

f.         Equal Opportunities

 

Nascot Wood Rangers actively encourages players and supporters from all backgrounds, races and sexes. (Gender regulations in relation to age and multi gender interaction are strictly observed). The Club is determined to support equal opportunities for all of its players and supporters, regardless of their race, sex or age. Nascot Wood Rangers is a family and community focused club that wishes to continue to reflect the mixed nature of our society.

 

Nascot Wood Rangers fully supports the Racial Equality Charter for Sport which determines that signatories pledge to:

           Challenge and remove racial discrimination in sport

           Encourage people from all communities to become involved in sport

           Welcome players and spectators from all communities, and protect all players and spectators from racial abuse and harassment

           Encourage skilled and talented individuals from all communities to become involved in all levels of sports administration, management and coaching

           Develop the best possible racial equality policies and practices that are subject to regular review and update

           Celebrate cultural diversity in sport

 

Nascot Wood Rangers is a signatory for the above charter.

 

 

 

3. Status of Rules

 

These rules (the Club Rules) form a binding agreement between each member of the Club.

 

4. Rules and Regulations

 

a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and parent County association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

 

(b) No alteration to the Club Rules shall be effective without prior written approval by the parent Association.

 

(c) The Club will also abide by The Football Association’s Child Protection Policies

and Procedures, Codes of Conduct and the Equal Opportunities and Anti- Discrimination Policy.

 

5. Club Membership  

 

(a) The members of the Club from time to time shall be those persons listed in the

register of members (the Membership Register) which shall be maintained by the Club Secretary.

 

(b) Any person who wishes to be a member must apply on the Membership Application Form and

deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant’s name being entered in the

Membership Register.

 

(c) In the event of a member’s resignation or expulsion,  his or her name shall be removed from the Membership Register.

 

(d) The Football Association and parent County Association shall be given access to the Membership Register on demand.

 

(e) Nascot Wood Rangers F.C. to become an U16’s only club. Teams will finish with the club after they have played a full season at U16. If they wish to continue after this they must show a healthy balance in their account on their final season. The committee will have to agree whether it is viable for that team to continue. The team would then have to meet the following criteria and restrictions:

 

1.     The team will have to be managed by a level 1 coach.

2.     The team will have to finance their own training.

3.     The team will not have a new kit but club will pay for new shirts for individuals due to wear and tear.

 

The committee will be responsible for monitoring any team from U17/U18’s and if the team or the teams finances become untenable the club will have the right to dissolve the team.  

 

6. Annual Membership Fee

 

(a) An annual fee payable by each member shall be determined from time to time by the Club

Committee. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.

 

(b) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

 

7. Resignation and Expulsion

 

(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.

(b) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

 

(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

 

8. Club Committee

 

(a) The Club Committee shall consist of the following Club Officers:

·         Chairperson,

·         Vice Chairperson,

·         Treasurer,

·         Secretary and Minutes Secretary,

·         Plus up to 5 other members, elected at an Annual General Meeting.

 

(b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairman or in their absence the Vice Chairman. The quorum for the transaction of business of the Club Committee shall be three.

 

(c) Decisions of the Club Committee meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

 

(d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.

 

(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

 

(f) Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club.

 

(g)     President and Vice President

 

The position of President and Vice President will be Honorary and confirmed at either the AGM or Committee Meetings. These positions will normally be bestowed for services and dedication to the Club. These roles are not compulsory. A President or Vice President can also be a member of the Management Committee.

 

 

9. Annual and Special General Meeting

 

(a) An Annual General Meeting (AGM) shall be held in each year to:

 

(i) receive a report of the activities of the Club over the previous year

 

(ii) receive a report of the Club’s finances over the previous year

 

(iii) elect the members of the Club Committee

 

(iv) consider any other business.

 

(b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.

 

(c) A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

 

(d) The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.

 

(e) The quorum for a General Meeting shall be three.

 

(f) The Chairman, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple

majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.

 

(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

 

10. Club Teams

 

At its first meeting following each AGM the Club Committee shall appoint a Club member to be

responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report of the activities of the team.

 

11. Club Finances

 

(a) A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

 

(b) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.

 

(c) The Club Committee shall have power to authorize the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

 

(d) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

 

(e) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

 

(f) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

 

(g) On their removal or resignation a Custodian shall execute a Conveyance in such form

as is published by The Football Association from time to time to a newly elected Custodian or the

existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club

Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint

another Custodian.

 

(h) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

 

(g) Supporting Notes

It is the responsibility of all officials, players, parents and supporters to assist in maintaining a healthy financial position for the Club. The Club is a 'not for profit' making organisation, whose funds are solely to be used for the betterment of the Club objectives.

 

(i) Funds raised by the above remain the sole responsibility of the Club

 

(ii) Funds raised for sponsorship or by donation are made to the Club and not to any individual or Team. Whilst the Club actively supports individual Team fundraising, no individual member, player, or group of players, can withdraw funds that have been nominated to the Club.

 

(iii) No Member, Player or, group of players leaving the Club (either mid season or at the end of a season) has any authority (or rights) to withdraw funds previously committed to the Club for Sponsorship or for Fund Raising by any contributing body.

 

(iv) Training costs or any similar expenditure should be covered in full by each team concerned. In case of shortfall after all reasonable attempts to collect costs have been exhausted, the manager should bring this to the next scheduled committee meeting and appropriate action agreed by all.

 

12. Dissolution

 

(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be

carried by a majority of at least three-quarters of the members present.

 

(b) The dissolution shall take effect from the date of the resolution and the members of the Club

Committee shall be responsible for the winding up of the assets and liabilities of the Club.

 

(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall

be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.